Legal Notice and Privacy Policy

Verein zur Förderung eines offenen touristischen Datenstandards (Association for Promoting an Open Travel Data Standard)
Schicklerstraße 5-7
D-10179 Berlin
Fon: +49 (0) 30 284 06 29
Fax: +49 (0) 30 284 06 30

1st Chairman: Dr. Oliver Rengelshausen
2nd Chairman: Michael Becher
3rd Chairman: Matthias Deppe
Register of Associations, Entry-No.: VR 31202 B, District Court Berlin

Liable for the content: Steffi Schweden, Head of OTDS e.V.-Office, Tel. +49 (0) 30 284 06 29

Copyrights pictures© 2012, Shutterstock

Legal Notice

All rights reserved. Text, picures, graphics, sound, animations and videos as well as their placement within the OTDS website are subject to copyright protection and other laws for the protection of intellectual property. The content of this website shall not be copied, published or otherwise divulged to any third party for any commercial purpose.

All statements on our internet sides were tested carefully. However we do not assume any liability or guarantee regarding the timeliness, correctness, and completeness for the information provided on this website.

Privacy Policy Statement

The OTDS e.V. (hereinafter: “we”) is the operator of this website and is responsible for the personal data of the users (hereinafter: “you”) of the website within the context of the EU General Data Protection Regulation (GDPR).
You can use our online offer without disclosing your identity.
We protect your privacy and your private data. We collect, process and use your personal data only sporadically and in accordance with the contents of these data protection regulations as well as the applicable data protection laws and the Telemedia Act. We have taken technical and organisational measures to ensure that we comply with data protection regulations.
These data protection regulations regulate which personal data we collect, process and use of you. In the following we inform you about which data we store why, how we use them and which right of revocation you have. We therefore ask you to read the following explanations carefully.

1. Collection of Personal Data

We only collect personal data via our website if you voluntarily provide us with such data, for example in the context of an inquiry or registration or other entries in our two contact forms. Insofar as the collection and storage of personal data is not already legally permitted, this will only take place with your prior consent. If you fill in a contact form on our website, your details will be stored on specially protected servers. Access is only possible to a few specially authorized persons.
Personal data in the sense of these data protection regulations are individual details about personal or factual circumstances of a specific or identifiable person. This includes information such as your name, company or e-mail address.

2. Purpose of Use

We use your personal data for the following purposes:

  • To provide the services you require, such as contacting or requesting information. Detailed information on the services can be found in section 3
  • To ensure that our website is presented to you in the most effective and interesting way possible
  • To give you access to our OTDS forum with further information and services.

2. Services
2.1 Contact form

If you use the contact form to send us enquiries such as a request for information material on membership of the OTDS e.V. or registration in the OTDS Forum, your details from the enquiry form, including the contact data you have provided there, will be stored for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent. Please note paragraphs 1, 2 and 5.

3. Informationen about your Computer and Cookies

We collect information about your use of our website through the use of so-called browser cookies. These are small text files which are stored on your data carrier and which store certain settings and data for exchange with our system via your browser. Cookies do not cause any damage to your computer and do not contain any viruses. A cookie usually contains the name of the domain from which the cookie data was sent, information about the age of the cookie and an alphanumeric identifier. Cookies enable our systems to recognize the user’s device and to make possible presettings available immediately. As soon as a user accesses the platform, a cookie is transferred to the hard disk of the user’s computer.

We use the cookie qtrans_front_language to display our website in the previously selected language. This cookie deletes itself after one year.

If you do not wish to use browser cookies, you can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or generally and activate the automatic deletion of cookies when the browser is closed. Please note that you may only be able to use our website to a limited extent if cookies are deactivated.
If you only want to accept our own cookies, but not those of our service providers and partners, you can select the setting in your browser “Block third party cookies”.

4. Data security

All information you transmit to us is stored on servers within the European Union. Unfortunately, the transmission of information via the Internet is not completely secure, which is why we cannot guarantee the security of the data transmitted to our website via the Internet. However, we protect our website and other systems by technical and organizational measures against loss, destruction, access, modification or distribution of your data by unauthorized persons. In particular, your personal data is transmitted in encrypted form. We use the TLS (Transport Layer Security) coding system. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If TLS encryption is activated, the data you transmit to us cannot be read by third parties.
When communicating by e-mail, we cannot guarantee complete data security, so we recommend that you send confidential information by regular mail:

Schicklerstraße 5-7
10179 Berlin

5. Security of your personal data

We do not pass on your personal data to third parties unless you have consented to the data being passed on or we are entitled or obliged to pass on data due to legal regulations and/or official or court orders. In particular, this may involve providing information for law enforcement, security purposes or the enforcement of intellectual property rights.

6. Contradiction of Advertising e-mails

We herewith object to the use of contact data published within the scope of the imprint obligation to send unsolicited advertising and information material. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited advertising information, such as spam e-mails.

7. Changes to this Privacy Policy

We reserve the right to change these data protection regulations at any time with effect for the future. An up-to-date version is available on the website. Please visit the website regularly and inform yourself about the applicable data protection regulations. If you have registered on our website by e-mail, we will also inform you by e-mail of any changes to the data protection provisions.

8. Routine Deletion and Blocking of Personal Data
As the controller, we process and store your personal data only for the time necessary to achieve the storage purpose or insofar as this has been provided for by the European Directive and Ordinance Giver or another legislator in laws or regulations to which we are subject as the controller.
If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Giver or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with the statutory provisions.

9. Rights of the Data Subject
9.1 Right to Confirmation

You have the right to request confirmation from us whether personal data concerning you will be processed. If you would like to make use of this right of confirmation, you can contact our office at any time.

9.2 Right to Information

You have the right to receive free information about your personal data stored and a copy of this information at any time. Furthermore, the European legislator has granted you the right to information:

  • for processing purposes
  • the categories of personal data to be processed
  • the recipients or categories of recipients to whom the personal data have been or are still being disclosed, in particular recipients in third countries or international organisations
  • if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration

You also have a right of access to information on whether personal data has been transferred to a third country or to an international organisation. If this is the case, you also have the right to obtain information about the appropriate guarantees in connection with the transmission.
If you would like to make use of this right to information, you can contact our office at any time.

9.3 Right to Correction

You have the right to request the immediate correction of incorrect personal data concerning you. You also have the right, taking into account the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary declaration.
If you would like to make use of this right of correction, you can contact our office at any time.

9.4 Right to Deletion (Right to be forgotten)

You have the right to demand that we delete your personal data immediately, provided that one of the following reasons applies and insofar as the processing is not necessary:

  • The personal data have been collected or otherwise processed for such purposes for which they are no longer necessary.
  • The data subject withdraws his/her consent on which the processing was based pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR and there is no other legal basis for the processing.
  • The data subject objects to processing under Article 21(1) of the GDPR and there are no overriding legitimate grounds for processing or the data subject objects to processing under Article 21(2) of the GDPR.
  • The personal data have been processed unlawfully.
  • The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
  • The personal data was collected in relation to information society services offered in accordance with Art. 8(1) GDPR.

If one of the above-mentioned reasons applies and you wish to have personal data stored by us deleted, you can contact our office at any time. We will arrange for the request for deletion to be complied with without delay.
If the personal data has been made public by us and our company as data controller is obliged to delete the personal data pursuant to Art. 17(1) GDPR, we will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform other data controllers who process the published personal data, that you have requested that these other data controllers delete all links to your personal data or copies or replications of your personal data, insofar as processing is not necessary. Our office will do what is necessary in individual cases.

9.5 Right to Limitation of Processing

You have the right to request us to restrict processing if one of the following conditions is met:

  • The accuracy of the personal data is disputed by you for a period of time that enables us as the person responsible to verify the accuracy of the personal data.
  • The processing is unlawful, you refuse to delete the personal data and instead demand a restriction on the use of the personal data.
  • We as the data controller no longer need the personal data for the purposes of processing, but you as the data subject do need it to assert, exercise or defend legal claims.
  • You have filed an objection against the processing pursuant to Art. 21(1) GDPR and it is not yet clear whether our justified reasons outweigh those of you as the person concerned.

If one of the above conditions is met and you wish to request the restriction of personal data stored by us, you can contact our office at any time. We will arrange for processing to be restricted.

9.6 Right to Data Transferability

You have the right to receive the personal data relating to you that you have provided to us in a structured, common and machine-readable format. You also have the right to transfer this data to another data controller without obstruction by us as the data controller to whom the personal data have been provided, provided that the processing is based on the consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and the processing is carried out using automated procedures, provided that the processing is not necessary for the performance of a task which is in the public interest or in the exercise of public authority which was transferred to us as the data controller.
Furthermore, when exercising your right to data transferability pursuant to Art. 20(1) GDPR, you have the right to obtain that the personal data be transferred directly by a data controller to another data controller, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not affected by this.
You can contact our office at any time to assert your right to data transferability.

9.7 Right of objection

You have the right to object at any time for reasons arising from your particular situation to the processing of personal data concerning you, which is carried out on the basis of Art. 6 (1)(e) or (f)GDRP.
We will no longer process personal data in the event of an objection, unless we can prove compelling reasons for the processing that are worthy of protection and outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
To exercise your right of objection, please contact our office. You may also, notwithstanding Directive 2002/58/EC, exercise your right of opposition in relation to the use of Information Society services by means of automated procedures using technical specifications.

9.8 Right to Revoke Consent under Data Protection Law

You have the right to revoke your consent to the processing of personal data at any time.
If you would like to exercise your right to revoke your consent, you can contact our office at any time.

10. Contact

If you wish to exercise any of the above rights, please contact our office. Data for accounting and bookkeeping purposes are not affected by a cancellation or deletion. If you have any comments or suggestions regarding the collection, processing and use of your personal data by us, please also contact us by e-mail:

Status: May 2018